Introduction
Our client, a respected organisation with a comprehensive in-house HR team, was grappling with a payroll system that was not fully compliant with New Zealand regulations. The existing payroll system was not only non-compliant but also complex and stressful to use, causing significant challenges for the Management team.
Challenges Faced
- Non-Compliance with NZ Regulations: The payroll company used by the client did not fully adhere to New Zealand’s payroll legislation, putting the organisation at risk of non-compliance.
- Complex and Stressful System: The existing payroll system was overly technical and difficult to manage, leading to unnecessary stress for the team.
- Record Keeping Requirements: Ensuring that seven years' worth of payroll and employee documents were properly maintained and accessible was a significant challenge.
Solutions Implemented
- Migration to iPayrol: King & Co. recommended and facilitated the transition to iPayroll, a system known for its compliance with New Zealand regulations and user-friendly interface. We managed the entire migration process from start to finish, ensuring a seamless transition.
- Comprehensive Record Keeping: We meticulously downloaded and transferred all payroll and employee documents, ensuring compliance with the seven-year record-keeping requirement. This included wages, leave records, and all relevant employee documents.
- Ongoing Payroll Management: King & Co. continues to actively manage the client’s payroll, providing ongoing support to ensure continuous compliance and efficiency.
- Enhanced System Features: The new iPayroll system offers easy-to-generate reports, a straightforward leave application and approval process, and full compliance with New Zealand regulations, significantly reducing the administrative burden on the HR team.
Results & Achievements
- Regulatory Compliance: The transition to iPayroll ensured full compliance with New Zealand payroll legislation, mitigating the risk of legal issues.
- Ease of Use: The user-friendly interface of iPayroll reduced stress and complexity, allowing the team to manage payroll and financial tasks more efficiently.
- Efficient Record Keeping: With all necessary documents accurately downloaded and maintained, the client met the seven-year record-keeping requirement, ensuring preparedness for any potential audits.
- Improved Administrative Processes: The streamlined reporting, leave applications, and approval processes enhanced overall administrative efficiency.
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